Medical Records Storage Policy

Space needed to store the records particularly archived inactive charts often expands into exam rooms off site mini storage and or other valuable workspace.

Medical records storage policy.

Of medical records policy 2014 06 12 16 14 page 3 of 4 storage areas approved for records storage must be physically secure and environmentally controlled to protect records from unauthorized access and damage or loss due to temperature fluctuations fire water damage pests and other hazards. No open shelves in a hallway that allows access to individuals not. Options for storage of medical records it may be possible to pay for storage at a neighboring medical office. Appropriate policies should address.

A practitioner should inform patients how long the practitioner will retain medical records. Retention of medical records page 2 of 3 3. The medical records policy adheres to guidelines regarding content access storage removal and retention of medical records to ensure that the agency abides by statutes and regulations pertaining to legality privacy and security. A practitioner should verify the retention time required by their medical malpractice insurer.

We appreciate your trust and take care ensuring your personally identifiable information is kept safe. Storage of records 1. Medical records retention guidelines. Lease rates in medical buildings are expensive yet much of the space used in a medical office is devoted to storing paper medical records.

Some pediatricians ask a colleague still practicing in the community to serve as custodian of the records. Electronic health records can help alleviate some storage issues associated with traditional paper medical records. Retaining medical records of minor patients is more complex. Another option is to use a secure document storage facility.

9 2 1 hard copy health records 9 2 1 1 storage hard copy health records containing personal health information should be kept in lockable storage or secure access areas when not in use. No open shelves in a patient or research subject area. Medical records whether in electronic or paper format should be stored to allow for.